All students must meet minimum standards of academic achievement and successful course completion while enrolled at IOTM. A student’s progress will be evaluated at the end of each grading period to determine satisfactory progress. IOTM does not allow students to remain enrolled who are not meeting the standards of satisfactory progress.
Satisfactory progress is defined by the following criteria:
1. Maximum Time Frame and Successful Course Completion
2. Minimum Academic Achievement and Attendance
Program scheduled for 48 weeks; maximum length 72 weeks (150%)
||Minimum Grade Requirement||Attendance Requirement|
Program scheduled for 72 weeks; maximum length 108 weeks (150%)
||Minimum Grade Requirement||Attendance Requirement|
Program scheduled for 96 weeks; maximum length 144 weeks (150%)
||Minimum Grade Requirement||Attendance Requirement|
Academic Minimums –
• A student must achieve the minimum cumulative grade as stated in the chart relative to his or her program schedule at the completion of each grading period throughout the program.
While on academic probation, the student will be given academic advising and assistance by their advisor in order to improve his or her GPA. A plan will be developed to enable the individual student to meet the course/program requirements within a reasonable amount of time. The student will also be encouraged to audit the Study, Comprehension and Test Taking Skills course offered that grading period.
A student will be removed from academic probation if they achieve the stated cumulative average at the end of his or her probationary period. Should a student fail to achieve the cumulative average in the subsequent grading period following being placed on academic probation, they will be terminated from the program.
Grades of I, P/F or WP are not computed and have no effect on a student’s grade point average or satisfactory progress. IOTM does not offer non-credit or remedial courses.
Course Retake Policy:
Attendance Minimums –
When a student is absent from a class, it is his or her responsibility to inform the instructor of the reason for the absence in order to make up missed assignments, class work and tests. If a student does not notify the instructor prior to the end of class, or as soon as possible in emergency situations, the opportunity to make up any missed assignments, class work and tests, is forfeited.
All absences are recorded in the student’s permanent record. Students are cautioned that even though absences may be for valid reasons, such absences could impair performance and result in a lower grade or failure of the class.
Procedure for Appealing Decisions Concerning Satisfactory Progress:
Reinstatement as a Student at IOTM:
IOTM annually prepares the graduation and placement rate of its diploma-seeking undergraduate students based on data reported by the graduates through use of surveys. The following information is provided to each new student at time of enrollment and the signed acknowledgment of receipt becomes part of the student’s permanent file. The following information is provided to the Department of Education annually. It is submitted through IPEDS no later than July 1 each year. The following information is also provided to each enrolled student upon request.
Graduate and Placement Rates For the Massage Therapy Program
Enrolled Y-end Graduated Placed Withdrew Total Enrolled
The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:
• The right to inspect and review the student's education records within 45 days of the day the Institution receives a request for access.
A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The Institution official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Institution official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
• The right to request the amendment of the student’s education records that the student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the Institution to amend a record should write the Institution official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
• The right to provide written consent before the Institution discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The Institution discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Institution in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the Institution has contracted as its agent to provide a service instead of using Institution employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the Institution.
Upon request, the Institution also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
• The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Institution to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
Directory Information Public Notice
The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to the inclusion of their information in IOTM’s Student and Faculty Directory. These rights include:
• The right to refuse to any or all of the student’s information being included in IOTM’s Student and Faculty Directory. Information to be included is:
• The right to make such refusal within 15 calendar days of enrollment.
The Institute of Therapeutic Massage has developed the following policies and procedures for the verification of information provided by applicants for Federal Title IV student financial aid.
1. Only those students selected for verification by the U.S. Department of Education (ED) or those with conflicting information in their records will be required to submit supporting documentation. In most cases, the required documentation consists of a completed Verification Worksheet and a signed U.S. Income Tax Return from the prior year. Any conflicting information in the student's file must be resolved before any financial aid may be disbursed, regardless of the student's verification status.
2. No Federal Pell Grant, Campus Based, or Subsidized Direct/Stafford Loan funds will be disbursed prior to the completion of verification.
3. A Stafford Student Loan application will be certified by the institution prior to the completion of verification. However, the student only has 45 days from the time the check arrives at the institution to provide the necessary documentation. If verification is not completed by that time, the check must be returned to the lender. A Direct Stafford Loan will not be originated until all verification has been completed.
4. Students eligible to receive a Pell Grant, Campus Based aid or a Subsidized Direct Loan will have until 120 days after their last day of attendance or by the deadline published in the Federal Register each year (deadline is usually around 9/24) whichever is earlier, to complete verification. However, in the interim, the student must have made arrangements with the school for payment of all tuition and fees due or risk termination from our school. After the passage of the aforementioned period, all financial aid that might have been due is forfeited.
5. All students will be notified on a timely basis if they were selected for verification and what supporting documentation is required. At that time the student will be informed of the time parameters and the consequences of not completing the verification cycle. The institution will notify the student of the results of the verification process and any other documentation needed. The institution will assist the student in correcting any information that is inaccurate and will notify the student via award letter if an award changes. The institution will use as its reference the most recent Verification Guide supplied by ED.
6. If the student receives an overpayment based on inaccurate or conflicting information on any application and refuses to correct the information or repay the Federal funds after being counseled by the institution, the school will refer the case to ED for resolution. Unless required by ED, no Federal financial aid will be disbursed to the student.
7. The financial aid file must be documented with the date that verification is completed. Subsidized Stafford Loan checks will not be released prior to this date.
2. Financial aid department has the right to determine if the individual case is a reasonable and there are grounds for a professional judgment.
3. For a Professional Judgment there needs to be documentation of the situation from an independent third party.
4. When doing a Professional judgment for someone who has lost employment they must be receiving unemployment and have documentation
1. An individual wishing to receive a Professional Judgment must put their request in writing and present to the financial aid department for determination.
2. Proper documentation relative to the circumstances must be provided to the financial aid department.
3. Financial aid department then determines if the case is reasonable.
4. Financial aid department puts their determination in writing and notifies student of decision.
5. If Professional Judgment is to be granted, within FAME – ESP software, mark the professional judgment box under ISIR correction, then adjust the figures as needed for each individual case
The Federal Return of Title IV funds formula (R2T4) dictates the amount of Federal Title IV aid that must be returned to the federal government or the lending institution by the school and/or the student. The federal formula is applicable to an eligible student receiving federal aid when that student withdraws on or before the 60% point in time in the payment period. If a student does not begin training, the R2T4 formula does not apply.
For official withdrawals a student’s withdrawal date is the date the school received notice from the student that they are withdrawing. A student’s withdrawal date used to calculate refunds shall be the student’s last date of attendance and participation in an academic activity.
For unofficial withdrawals a student’s withdrawal date is their last day of physical attendance.
The school’s determination that a student is no longer in school for unofficial withdrawals is determined within 14 days of non attendance.
The federal formula requires a Return of Title IV calculation if the student received or could have received (based on eligibility criteria) federal financial assistance in the form of Pell Grants, Stafford Loans or Plus loans and withdraws on or before completing 60% of the payment period. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date if this occurs on or before the 60% point of time. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.
The percentage of the payment period completed is calculated by the days completed in the payment period as of the withdrawal date divided by the scheduled days in the payment period.
The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date.
If a student receives less Title IV funds than the amount earned, the school will offer the student a disbursement of the earned aid that was not received at the time of their withdrawal which is a post withdrawal disbursement. Post withdrawal disbursements will be made from Pell grant funds first if eligible. If there are current educational costs still due the school at the time of withdrawal, a Pell grant post withdrawal disbursement will be credited to the student’s account. Any Pell grant funds in excess of current educational costs will be offered to the student. Any federal loan program funds due in a post withdrawal disbursement must be offered to the student and the school must receive the student’s permission before crediting their account.
The following Title IV refund distribution is used for all FA students due a refund:
Refunds will be made to the federal programs within 45 days of the date that the school determined that the student ceased attending.
The statute requires that a student is responsible for all unearned Title IV program assistance that the school is not required to return. This is determined by subtracting the amount returned by the school from the total amount of unearned Title IV funds to be returned.
Choosing a postsecondary institution is a major decision for students and their families. Along with academic, financial and geographic considerations, the issue of campus safety is a vital concern. In 1990, Congress enacted the Crime Awareness and Campus Security Act (Title II of Public Law 101–542), which amended the Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in Title IV student financial aid programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998 and 2000. The 1998 amendments renamed the law the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in memory of a student who was slain in her dorm room in 1986.
The Clery Act requires higher education institutions to give timely warnings of crimes that represent a threat to the safety of students or employees, and to make public their campus security policies. It also requires that criminal data are collected, reported and disseminated in annual reports to the campus community and are also submitted to ED. The act is intended to provide students and their families, as higher education consumers, with accurate, complete and timely information about safety on campus so that they can make informed decisions.
Any crime that occurs on campus should be immediately reported to faculty or office staff available. They will then contact the Assistant Director or President of IOTM. Faculty and staff are first responders to criminal, fire and medical emergencies. Local police and/or rescue personnel (911) will be contacted as deemed necessary. Please follow their directions and those of the civil authorities during any emergency.
The IOTM Safety and Security Activity Logs are also available for review at the Administrative Office during normal business hours. Security Alerts are made in a timely manner to the campus community about crimes considered to be a threat to students, staff and faculty.
The following is a list of services provided by IOTM for the campus community:
Lost and Found
The offense classifications used are the FBI Uniform Crime Reporting system (UCR). Following are the UCR offense descriptions:
Murder: (and non-negligent manslaughter) The willful (non-negligent) killing of one human being by another.
Sex Offense: (forcible and non-forcible) Any sexual act directed against another person, forcible and/or against that person’s will or not forcibly and/or against that person’s will where the victim is incapable of giving consent.
Robbery: The taking, or attempting to take, anything of value under confrontational circumstances from the control, custody or care of another person or persons by force or threat of force or violence and/or by putting the victim in fear of immediate harm.
Aggravated Assault: An unlawful attack by one person upon another wherein the offender uses a weapon or displays it in a threatening manner, or the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.
Burglary: The unlawful entry into a building or other structure with the intent to commit a felony or a theft. Forced entry is not an element of the offense, so long as the entry is unlawful (constituting a trespass). It may be accomplished via an unlocked door or window.
Motor Vehicle Theft: The theft or attempted theft of a motor vehicle.
Arson: The willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, or personal property of another kind.
Also required are arrest statistics for the following violations:
Liquor Law Violations
Drug Abuse Violations
In accordance with the Drug Free Schools and Communities Act, IOTM has adopted the following Drug and Alcohol Abuse Policy.
If necessary, an appropriate investigation and/or hearing will be conducted to pursue any alleged drug abuse on the part of an employee or student.
Legal Sanctions under Local, State, and Federal Law for the Unlawful Possession or Distribution of Illicit Drugs and Alcohol
Description of Health Risks Associated with the Use of Illicit Drugs and the Abuse of Alcohol
Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.
Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk than others of developing alcoholism.
Local Drug/Alcohol Counseling, Treatment, or Rehabilitation Programs
Drug and Alcohol Policy Evaluation
|The Institute of Therapeutic Massage
311 E. Market St.
Lima, Ohio 45801
PHONE 1.866.897.0949 | FAX 419.523.9152